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Done

Enterprise Search Improvement in Aprimo DAM

Gareth Bennie 8 months ago in Digital Asset Management updated by Nicolas Hoflack 3 weeks ago 9

At Prudential, we use Enterprise Search for impact assessments. We will carry out a search on a phrase such as "10 Fenchurch Avenue". We will then remove this from the latest version of our literature in the DAM. Once this has been completed, we run the search term again to see if the phrase has been successfully removed from all assets. However, because Enterprise search finds content in previous versions, we cant accurately track this. There needs to be a way we can focus the search on the latest versions of assets in the DAM only. Otherwise, Prudential cant carry out accurate impact assessments.

Search
Done

DAM v138 (rolling out this week) introduces a new feature flag for this purpose (DisableFileVersionContent). Once enabled, only the extracted contents of the latest file version will be taken into account when searching.

Feel free to comment if this doesn't completely suit the ask.

Committed

We're planning to launch a feature flag for the DAM, allowing to search the extracted content showing matches only of the most recent version. I think this covers the ask, but feel free to comment if i'm missing something.

Hi - that's disappointing as it would be a useful feature and in fact something that we had in the old asset library - we could search and be able to return information about which version within an asset the search term was contained in.  There must be other customers too who would find it beneficial to be able to restrict a search to the current version of an asset record especially as we start to build up historic records of assets.

It is shelved because we have no short term plans to change this behavior.

Hi, why was this shelved?

We are the same and it would be extremely useful as well as save lots of time if the system were able to do this.  Organisational, regulatory and legislative changes happen frequently in financial services so any method of being able to update and track asset changes efficiently is vital.