One of the problems that any admin runs into with having iterating processes is that you cannot require a user to upload a new Attachment Type on a potentially iterating step. You need to have a final review step in many Subworkflow where a decision needs to be made whether to move things forward and transition to the next phase of the workflow or send it back for another round in the same subworkflow.
To avoid requiring users to have to upload multiple times on the final review step of the subworkflow you another transition step is required after confirmation the current phase/Subworkflow is complete. The transition step requires users to upload a clean version of the attachment they just approved in the previous step.
**Note: This is especially apparent in highly regulated industries where too many version is a compliance risk, and more inherently more confusing for no QC specific users.
The most consistent example would be uploading a finalized file/finished piece at the end of a process where users manually take the top version of the previous attachment type (i.e. Design/Production Proof, Document(s) for Compliance Review, Printer’s Proof, etc.) and are required to upload it as a new attachment type in a different task to start the next phase of the workflow.
For our firm, this transition step happens at multiple points in our overall workflow. Whether it be two or ten compliance rounds with ten different versions, the Requester/Project Manager/Owner/Administrator takes the top approved version and has an unavoidable step where they are required to upload that file as Final File.
As an admin, I want the ability to set an output port status action to automatically take the top version of the approved attachment types and convert it to the original file (1st version) of a new attachment type for the next stages of the process.
This way you can have an iterating final approval step at the end of a workflow/subworkflow that eliminates the need for an additional transition step.
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