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Ability to Edit Activity/Project/Task title through workflow template

Karthik Balakrishnan 5 months ago in Productivity Management • updated by Liz Guzman 4 weeks ago 16 1 duplicate

when multiple project triggered automatically from a mail workflow (using same workflow template), all the projects triggered have same name.

So should have an ability to change the Activity/Project/Task title using EA value from workflow template.


Duplicates 1

We would like the ability to concatenate 2 fields for the Project Title would be a good start for us.

Other than the possibility of having the project name blank and required when manually applying a workflow template we would not need this type of functionality.


We already have the project title in our DCT's so it can easily be edited if desired.



So there are two threads going in this idea that are related.

1) Provide the option to "blank" the value of the Project Title field when shown in a DCT on a task.  This would force the user to complete field with a title and not just skip over it since a value already exists.  Would their be value in allowing this on any field in a DCT rather than just the Project Title field?  Maybe we add a new choice in the "Required" field on the configuration page so there would be "No" "Yes" and "Yes - Default Empty" or something like that.  Then for any field we would blank the value on the screen so the user is required to complete it even if the field on the Activity or Project already has a value? 

2) Provide the option in status actions to set the Project Title field value using values from other fields.  For this idea, how complicated would this be?  Can it be as simple and FieldA + FieldB which the "Fx" function supports today?  This is limited to concatenating two fields only together or one field and a constant I believe.  Would this be a good start or not enough?

1.   The problem with this idea is the problems this would cause with iterating tasks or DCT seen multiple times throughout a workflow.  It would require a user to input the field multiple times or required admin to expand there DCT count x10.  I think it would be best to set it up the same way all of the non-base fields are setup in that you can use an action on the workflow step to clear the field.  That way the admin has complete control over when the user needs to fill out the field.  

2. Two would be a great start, but 3 or 4 would be even better.  With 2 we would be able to combine our unique identifier field with the project title.  (i.e. XX0000.000.000_Infographic for Conference X).  With 3 or 4 we would just add to that, probably adding field like the audience or product name. This would also help an issue on the Reassign Tasks page, where it is very difficult to select a task/review and the associated project team as the Project Title is the only string column available for reference. It is not as bad for Activity title because we have users fill that out on their Work Request Forms. 

My current customers would greatly benefit on having a status action concatenate selected fields such as 'Current Project Title - Activity Title" to be the new Project Title.   We are starting to explore the new Resource Capacity, which only shows Project ID and Project Title, which is not enough info.   So, having an updated Project Title would help with resource capacity planning.

We have a business case where the Activity Owner needs to be editable on a task as well through a data collection template. 

We have the same issue.    The only way we could replicate our name convention (and others I have seen at other Aprimo customers) would be the ability to create a field by concatenating multiple fields together.    Example would be Activity ID - Type of Piece (EA) - Suggested Project Title (EA) .   If we could set title with a new concatenating ea though a port status action, we could update to Project Title before the first task is seen.

New

There is the option to make the Project Title field an editable field inside a Data Collection Template today in the application.  Are you asking to do this more automatically instead of having a user update the Title through a task?


Also, what is the use case for making Activity or Task title also editable?  I would think the Activity Title should be correct when created and task seems too low a level for this.  Are you thinking the Task Owner would want to rename their own tasks?

We tried making the base project title field editable in DCTs specific for activities with multiple projects.  Unfortunately, users would more often than not skip over the field because it was already filled in with the workflow title and it did not require them to perform an action before closing the task/review.  We ended up just creating a EA called Project Title that we use in our DCTs now.  

I agree that being able to update the Project Title through WF Templates is preferable to the current ability to have the Title updated through a DCT in a Task.


Because the Project Title will always already have a value, there is no way to guarantee an assignee will update the defaulted title.

Also, our specific parent Workflow can kick off 20+ children WFs and the first Task in the child WFs is assigned to an external creative agency. We would not want them to be responsible for differentiating between child projects & manually updating the Project Title and would prefer the Title is accurate/meaningful when this first Task is assigned.


We have users that utilize the Project List to track jobs and until the default title is updated it is difficult for them to differentiate between the child Projects currently.

A common use case for making Activity Title editable, is that the job starter form was submitted with the wrong title (i.e. "Please update title") because it is required on the configuration side and requesters are not REQUIRED to change it...this is part of another request....and therefore, the PM or someone needs to modify it within a task. Same goes for Activity  Owner/Administrator  https://voice.aprimo.com/communities/42/topics/1081-activity-request-title-field-should-not-be-required-on-the-configuration-side

Yes, we want way to update the project and activity title using EA Value's provided in the Job starter or activity/project page when user creating those.
Example: Let say requirement is to trigger same workflow based on multiselect EA value ( Channels).

So we should trigger one project/workflow template for each channel in same activtiy.

when we do this, all project name will be in workflow template name. and when go to project list page you can't differentiate project according the channels.

For Activity name change, one my teammate working in India have valid scenario. I will get you by tomorrow.

 

Sorry I entered Task by mistake. But having ability to edit task title with EA values will be helpful.

Agreed, we have had to get creative to work around this, but it would be very helpful.  However, I'm unable to provide a simple suggestion for how I would see you best implementing this for all use cases.


Please do keep this same issue in mind when you do the new feature to kick off JSFs from an asset or group of assets in the Aprimo DAM.  thank you!




Wells Fargo would also like the ability to clear the Project title so users will have to enter a title when they open their next task as it will be required.  We added this to voice yesterday however these could be combined:

https://voice.aprimo.com/communities/42/topics/1363-enable-the-project-title-for-workflow-edit-attribution-action

I agree that the ability to set the Project Title to empty would be a beneficial feature.